Small email hosting survival guide (part 2)

August 11, 2017

For small firms requiring reliable email hosting Vietnam systems, it can be a tough decision to decide whether or not to outsource.

It is possible for small businesses to run a spam-filtered and safe mail server by following the guides.

  1. Select a good ISP or hosting vendor

When choosing an ISP, ensure that it has the ability to handle spam issues. If you’re managing your own email server, it’s highly crucial that your ISP does not permit spam to thrive on its network. To make sure that the hosting / ISP vendor is properly managing these issues, there’re many resources to verify the reputation of its domains/ IPs.

  1. Reject inbound spam as much as possible

There’re many domain databases/ IP addresses which can lower the inbound spam amount reaching mailboxes without blocking legitimate mails. These can be freely used if the volume of email hosting services is not so high. However, it is important to use these databases properly.

 

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  1. Put a stop to outbound spam

Spam emission is mainly due to either a unit or person in the enterprise which wants to send spam or a security problem that lets others to send spam using your IP address.

There’s not technical solution for the first case, though all marketing employees should know that all the emails ids used for mailing in bulk should have particularly requested for receiving mails about products by a confirmed opt-in process.

The second case happens more commonly. Most of the spam is since security issues belonging to one of the categories: viruses, malware Trojans, compromised accounts, open relay and compromised web servers.

The issues should be addressed properly to prevent spam.

  1. Log monitoring

Spend some time or establish auto mechanisms based on email counts to manage your mail server. Detecting a problem and implementing corrective measures before the reputation of the domain name or IP address starts deteriorating can actually decrease the incident’s impact on regular mail flow.

An in-house mail server is a more viable choice for small firms. If privacy or confidentiality problems are to be looked into seriously, one has to choose their own mail server. If the above mentioned points are taken into consideration, it shouldn’t be overwhelming to operate your own mail server, but it is always easier said than done.

An optimal solution can be finding a reliable email hosting Vietnam providers that assures 100% reliability, confidentiality and at the same time, saves you from the worry of managing your own mail server.

 

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